Contract to cover small construction projects and also maintenance as needed for CATS light rail operations.

PSR# 868

The purpose of this project is to provide specified inspection schedules, and also for on-call, as needed services for unscheduled inspection services, minor roof maintenance, and repairs. Work is to include inspections of gutters, scuppers, down spouts, coping caps, expansion joint covers, and gravel stop joints and flashings. In addition, building perimeter inspections will be needed to note defects, such as damaged or deteriorated wood fascia, peeling paint, broken windows, cracks in walls, etc.   Digital photo documentation will also be needed to document overall roof conditions, deficiencies, and repaired roof areas.

The City is responsible for maintaining a portfolio of approximately 180 buildings, including offices, fire stations, police division offices, and equipment shops, that house various City activities.  The City also maintains cultural facilities, including museums and arenas that serve as venues for sports, entertainment, and other events.  Contracts resulting from this RFP may be used by various City departments for needs across the entire City organization, including the Airport and the Charlotte Area Transit System (CATS).

The Company shall provide maintenance and repair services for approximately 250 sectional, rollup, rolling steel doors, rolling grills, and commercial fire doors located at police stations, fire stations, Charlotte Area Transit System facilities, and cultural facilities.  Occasionally, the work may include replacement and installation of new doors.  The Company shall respond to emergency calls for service within 4 hours.  Services include all labor, materials, equipment, and supervision for the overhead door projects.

The City employs 7,500 + diverse employees in more than twenty-one (21) Departments. The City is seeking Companies who provide various Onboarding Services for its workforce. These services shall include, but not limited to:

• Background Investigations, including Motor Vehicle Report;
• Drug and Alcohol Testing;
• Pre-Employment Physicals; and
• Polygraph Examinations.

This RFP consolidates several separate solicitations into one, so the City shall award to multiple Companies to meet their Onboarding needs. Companies can submit a proposal for multiple Services or a single Service. Proposals should address how the Company would meet the requirements listed below. All City Departments may utilize the Services.

The Building Services Division of the General Services Department/Engineering and Project Management is responsible for maintaining a portfolio of approximately 180 buildings, including offices, fire stations, police division offices, and equipment shops, that house various City activities.  The City also maintains cultural facilities, including museums and arenas that serve as venues for sports, entertainment, and other events.  Contracts resulting from this RFP may be used by various City departments for needs across the entire City organization, including the Airport.

The City plans to contract with one or more companies to provide annual routine preventive maintenance and repair services, as well as services on an on-call as-needed basis (collectively referred to as Services), for solar photovoltaic (PV) systems currently in existence or under construction as listed in the table below.  Systems may be added or removed from the list in accordance with the City’s needs.  The City is seeking firms whose combination of experience and expertise will provide professional, timely, and cost-effective services to the City.

The Company will deliver to the City a plan for preventive maintenance and cleaning to ensure maximum efficiencies in the operation of all equipment per manufacturer specifications.  The preventive maintenance and cleaning plan will include, at minimum, the following tasks, which the Company will perform at all the specified City PV system sites within 30 business days of receiving a Task Order, and every eleven (11) months thereafter if authorized by subsequent Task Orders:

• inspect generation meter and monitoring equipment;
• validate display data accuracy;
• verify that system production is accurately communicated via remote monitoring software (e.g. SolarEdge Monitoring Platform);
• visually inspect PV system condition including all modules and any auxiliary equipment;
• inspect solar PV system modules for any signs of degradation;
• clean all solar thermal collectors (with low PSI cleaning and biodegradable cleaning products);
• confirm inverter operating modes (standby; startup and on);
• inspect and maintain blower intake filters and electronics section air filters;
• verify proper fan operation on each inverter;
• check the inverters heat sinks and clean as needed;
• check inverter enclosure seals for damage;
• visually inspect the condition of all inverter cables and connections, and roof-top exposed wiring and electrical connections;
• confirm power supply and transformer output;
• check module ground connections;
• complete mechanical inspection of connections and wiring;
• measure the torque of all electrical connections and re-torque as needed;
• perform a complete array electrical performance verification including visual and mechanical inspection and string level electrical tests with Solmetric Analyzer;
• inspect flashings and sealants at roof penetrations;
• inspect racking with particular attention to major fasteners; corrosion or damage; array shifting from wind; and thermal cycling damage;
• tighten any solar module mounting hardware as needed;
• remove debris and any blockage of roof drainage around racking;
• inspect for and mitigate any vegetation and pest activity; and
• complete thermal imagery in support of diagnosing any potential and actual performance issues.

The City is seeking firms to provide routine preventive maintenance and repair services for approximately 50 Variable Frequency Drives (VFDs), ranging from 208 volts to 460 volts, located at various City facilities, including the Airport.  Brand names include ABB, Danfoss, Mitsubishi, Schneider Electric, and Yaskawa.  VFDs will be checked as needed for a full service of the VFD (cleaning, replacement parts, etc.), and involve inspection, testing, and reporting on each VFD’s condition.  The City uses VFDs in various applications involving pumps and fans for HVAC systems to achieve energy savings.

The Building Services Division of the General Services Department/Engineering and Project Management is responsible for maintaining a portfolio of approximately 180 buildings, including offices, fire stations, police division offices, and equipment shops, that house various City activities.  The City also maintains cultural facilities, including museums and arenas that serve as venues for sports, entertainment, and other events.  Contracts resulting from this RFP may be used by various City departments for needs across the entire City organization.

The City plans to contract with one or more Companies to provide Tile Maintenance and Services.  The City is seeking firms whose combination of experience and expertise will provide professional, timely, and cost-effective services to the City.

The Company shall supply all required expertise, labor, tools, equipment, materials and services in accordance with plans, specifications, and performance standards and in accordance with good building practice, any and all codes pertaining thereto, and to the satisfaction of the City.  The Company further agrees to obtain all licenses and permits required for the work.

The Building Services Division of the General Services Department is responsible for maintaining a portfolio of approximately 200 buildings, including offices, fire stations, police division offices, and equipment shops that house various City activities. The city also maintains cultural facilities, including museums and arenas that serve as venues for sports, entertainment, and other events.

This contract shall provide painting services at various locations as identified by the City. Services could consist of providing all labor, materials, equipment, and supervision for the painting and finishing of new and existing interior surfaces, i.e., walls, doors, window frames, and other work as directed by the project manager.

The City is responsible for maintaining a portfolio of approximately 180 buildings, including offices, fire stations, police division offices, and equipment shops, that house various City activities.  The City also maintains cultural facilities, including museums and arenas that serve as venues for sports, entertainment, and other events.  Contracts resulting from this RFP may be used by various City departments for needs across the entire City organization, including the Airport and the Charlotte Area Transit System (CATS).

The Company shall provide pump and motor repair services at various locations as identified by the City.  Services consists of providing all labor, materials, equipment, and supervision for the repair services as directed by the City’s Project Manager.  Motor repair/recondition services are required for alternating current (AC) three-phase low voltage motors (600V and less) including close-coupled pump units.